Here’s why you should write your new apprentice a welcome letter

Write your new apprentice a welcome letter

Setting on a new apprentice?

Set them up for success with a welcome letter to your new apprentice that gets them excited for their first day, prepares them for induction, and give the necessary first day info.

We’ve added a template you can use below, but you do have a bit of work to do.


A welcome letter should be as personal as possible. Don’t tell them they were hired due to “attributes” they displayed. Let them know what it is you see in them, and why they were hired. Make them feel like they’ve been chosen for something special.

Because here’s the thing:

Study after study has shown that the first days are hugely influential to an employee’s long term success at a company, and whether or not they’ll even stick around long term. Little things like a welcome letter ultimately add up to big wins for your work culture and your bottom line, if done correctly. It’s slightly different form an offer letter as an offer letter tends to just give the formal details of the role and the package.

So, without further ado, here’s our new employee letter template. Feel free to use it as you wish.

Below the letter, you’ll find an example of how it can be written.

Welcome Letter Email TemplateDear [employee name],

Congratulations, and welcome to our team. You were our final choice of [number of applicants for the position] applicants. We chose you because [name specific skills/abilities/attributes that the candidate possesses].

We’re looking forward to seeing you on [day they’re supposed to start] at [time they’re supposed to start] for your [orientation/training/first day of work].

When you arrive, ask for [employee heading up orientation/training/supervising] who will be [leading your orientation/training/supervising you today]. Be sure to bring [list anything they should bring, a lunch, special equipment, pen and paper, etc.].

Also you’ll want to wear [let them know how to dress, if they’ll need anything special, such as comfortable shoes, clothes appropriate for the weather, clothes that can get dirty, hazmat suit, etc.].

During your first day, you can expect to [give them a general outline of what they’ll be doing].

Sample Welcome Letter

Ok, that should get you started. Here is a sample letter, written using the template above to help you with any additional inspiration.

Dear Boris,

Congratulations, and welcome to our team. You were our final choice of 2 applicants. We chose you because of your willingness to bend the truth to your own advantage and apparent lack of conscience. 

We’re looking forward to seeing you on Friday, April 1, at 6 am for your training.

When you arrive, ask for Nigel, who will be leading your training. Be sure to bring donuts and a lunch. There will be a rack to park your bike. 

Also you’ll want to wear a tie and comb your hair as there maybe photo opportunities. During your first day, you can expect to handle questions from Radio 4, and be responsible for informing the U.K. of the way forward.

Good luck!

HRH Queen Elizabeth II

Ok, we hope that gives you a little help on how to word your letter. Please let us know in comments if this was useful to you.